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Business Services Administrator - Maternity Cover

Job Description

Thrive Group are recruiting for a Business Service Administrator on a permanent basis, with a view to start immediately.

These positions are located in the Taunton area, paying up to £25,000 per annum.

This is a full-time position, covering Maternity leave.

Responsibilities of the role includes;

  • Producing a range of documents including letters, reports, schedules and accounts, prioritising the requirements to meet the agreed deadlines.
  • Ensuring chargeable work is completed within the agreed budget and billed on time.
  • Timely scanning of incoming post, tax working papers, documents for Iris Resourcing etc.
  • Perform archive file scanning as required to ensure unscanned files are kept to a minimum.
  • To interrogate the Iris database and produce standard letters as required.
  • Electronically file documents with HMRC or other authorities as requested.
  • Updating of practice management data as required.
  • Administration of various Company Secretarial tasks.
  • Accurately and timely updated the Iris database as required.
  • Proactively comment on systems and procedures to identify procedural changes that will enhance efficiency.
  • To organise archive retrieval of files for internal customers.
  • Organisation of incoming and outgoing courier items.
  • Controlling client records ensuring these are listed when delivered and returned promptly.
  • Organising events and functions including arranging the facilities, lunches, equipment, refreshments and invitations ensuring that the event runs smoothly and within agreed budget.
  • Oversee the meeting rooms to ensure they are maintained to a high standard.

The successful candidate will:

  • Previous administration experience, working within a team, in a busy office.
  • Good working knowledge of Microsoft Excel & Word.
  • Effective communication skills - telephone, emails, letters, reports.
  • Good customer care skills.
  • Excellent prioritisation and time management skills.
  • Able to work in an organised manner to strict deadlines - planning, diary management, department systems set up and maintenance.
  • Interpersonal skills - able to build relationships both internally and with clients.
  • Positive and outgoing.
  • Self-sufficient when necessary and able to work alone for periods of time.
  • Pro-active and willing to take responsibility for own areas of work - not waiting to be asked to undertake key responsibilities.
  • Tact and diplomacy - able to explain issues to colleagues, partners & clients.
  • Organised, methodical, detail conscious.
  • Self-confident and able to demonstrate effective use of personal judgement.
  • Flexibility - able to deal with changing priorities, deadlines and circumstances, willing to work with others.
  • Discreet and confidential.
  • English and Maths at level 5 or equivalent.

For more information please apply or contact the team on 01793 488057.