Thrive Shepton are delighted to be working with our client in Gillingham, who are actively recruiting for a Administrator on a temporary but ongoing basis. This role could lead to a permanent role for the right person.
Working Hours:
- Monday to Friday 0800-1600
The role will be wide-ranging and will involve the following:
* Act as the primary point of contact for all visitors, both internal and external, ensuring they complete site induction procedures and promptly informing hosts of their arrival. Issue visitor badges, oversee sign-in/out procedures, and provide an overview of emergency evacuation protocols to visitors and contractors.
* Support on-site contractors by ensuring hosts complete required permits and assisting with booking taxis for visitors. Take the lead in preparing for external visits to the site, ensuring everything runs smoothly
* Answer phone calls professionally, ensuring inquiries are resolved effectively or forwarded to the appropriate person
* Maintain a welcoming and organised reception area, conduct daily checks of meeting rooms, and manage bookings as needed
* Serve as the initial point of contact for general staff inquiries, providing assistance with professionalism and care
* Oversee the franking machine and manage incoming and outgoing mail to ensure efficient communication
* Manage daily email inquiries, organising them appropriately to ensure timely follow-up and resolution
* Distribute locker keys to colleagues, order replacements when necessary, and ensure smooth access for team members.
* Coordinate catering arrangements for meetings and Senior Leadership lunches, ensuring all details are handled to a high standard.
* Manage the centralised stationery ordering service for the Peacemarsh facility and support departments with consumables requests. Handle waste toner orders and returns for printers and organise the collection of beauty waste.
* Assist with weekly fire alarm testing, follow emergency evacuation procedures, and support monthly health and safety inspections to uphold site standards.
- Quality
- General Admin
Required Education and Experience:
- Ability to provide the highest quality customer service.
- Attention to Detail, accurate and possess good communication skills.
- Standard education including at least a C grade in English and Maths.
- Friendly, professional and confident telephone manner.
- experience with Microsoft office packages, in particular, Excel, Word and Outlook and be fully Computer Literate
- Good telephone manner
What you need to do next:
If this position sounds of interest and you would like to be considered.
Please contact the team at Thrive Shepton on 01749 342 982
Thrive Group are acting as an employment agency in relationship to this vacancy.
If you have not heard from a consultant within 7 days, please assume you have been unsuccessful on this occasion.
INDSHE
